Committee Descriptions

IFVP Standing Committees

COMMITTEES

 

The IFVP Board of Directors appoints members to standing committees in order to implement the strategic vision of the IFVP, provide oversight of ongoing activities and ensure continued operation of the IFVP.  Ad hoc committees are also formed from time to time to implement specific projects that do not need ongoing oversight. 

 

Board members are expected to act as liaison to at least one committee and serve on other committees as needed. The term of service for committee appointments is one year and can be renewed year to year.

 

Liaison duties include: recruit members with skills relevant to the work of the committee, provide meeting support as needed, and report to the board.

 

CHARTERS OF CURRENT STANDING COMMITTEES:

Membership Committee

2016/2017 Board Liaison – Nitya Wakhlu

A.     The Membership Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to membership-related activities of the IFVP; and

(2)   Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  Their duties shall include:

  • Developing and maintaining a high level plan for membership recruitment, retention and engagement based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect recruitment, retention, and engagement of IFVP members;
  • Recommending for board approval priority projects that align with the strategic vision and effect recruitment, retention, and engagement of IFVP members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(4)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board

 

Learning Community Committee

2016/2017 Board Liaisons – Jill Greenbaum / Phil Bakelaar

A.     The Learning Community Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to education-related activities of the IFVP; and

(2)  Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  Their duties shall include:

  • Conducting member surveys as needed and considering industry context to determine the needs of the IFVP learning community;
  • Developing and maintaining a high level Learning Community Plan based on the IFVP strategic vision and membership needs (revisit/update the plan annually);
  • Recommending for board approval priority projects that align with the strategic vision and develop members skills in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(4)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Technology Committee

2016/2017 Board Liaison – To Be Appointed

A.     The Technology Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to technology-related activities of the IFVP; and

(2)  Include the IFVP Chief Technical Officer or another Board member to serve on the committee and act as liaison with the board.

(3)  Their duties shall include:

  • Overseeing the maintenance and upkeep of technical services for the IFVP, including but not limited to email hosting; the IFVP’s web site(s); additional services for communication, data storage, bookkeeping, and other technical services and programs deemed necessary to serve marketing, education and operations of the IFVP;
  • Conducting member surveys as needed and considering industry context to determine the technology-related needs of the IFVP;
  • Developing and maintaining a high technology plan based on the IFVP strategic vision and membership needs (revisit/update the plan annually);
  • Recommending for board approval priority projects that align with the strategic vision and support technical services in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(4)  All expenditures for technical services as mentioned above and for other needs should be approved by the board.

 

Social Media Committee

2016/2017 Board Liaison – Phil Bakelaar

A.     The Social Media Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to social media-related activities of the IFVP; and

(2)  Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  Their duties shall include:

  • Developing and maintaining a high level plan for social media engagement based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect social media engagement of IFVP members;
  • Recommending for board approval priority projects that align with the strategic vision and social media engagement of IFVP members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(4)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Newsletter Committee

2016/2017 Board Liaisons – Minh Ngo / SunShine Benbelkacem

A.     The Newsletter Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to the monthly IFVP newsletter; and

(2)   Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  Their duties shall include:

  • Developing and maintaining a high level for the newsletter plan based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect communications to and with IFVP members via the newsletter;
  • Recommending for board approval priority projects that align with the strategic vision and effect communications via the newsletter to and with IFVP members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(4)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Communication Committee

2016/2017 Board Liaisons – Phil Bakelaar / Jenny Trautman / SunShine Benbelkacem

A.     The Communication Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to communication-related activities of the IFVP; and

(2)   Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  Their duties shall include:

  • Developing and maintaining a high level communications plan based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect communications to and with IFVP members;
  • Recommending for board approval priority projects that align with the strategic vision and effect communications to and with IFVP members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(4)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Annual Conference Committee

2016/2017 Board Liaison – Renatta Algalarrondo

A.     The Annual Conference Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to annual conference-related activities of the IFVP; and

(2)  Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  The Chair must be a member in good standing and have attended the most recent IFVP annual conference.

(4)  Their duties shall include:

  • Developing and maintaining a high level annual conference plan based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect the annual conference for IFVP members;
  • Recommending for board approval priority projects that align with the strategic vision and effect the annual conference for IFVP members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(5)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Regional Meetings Committee

2016/2017 Board Liaison – Brenda Tan

A.     The Regional Meetings Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to organize and conduct matters related to regional meeting activities of the IFVP; and

(2)  Include an IFVP Board member to serve on the committee and act as liaison with the board.

(3)  The Chair must be a member in good standing and have attended the most recent IFVP annual conference.

(4)  Their duties shall include:

  • Developing and maintaining a high level regional meeting plan based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect regional meetings for IFVP members;
  • Recommending for board approval priority projects that align with the strategic vision and effect regional meetings for IFVP members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(5)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Nominating Committee

2016/2017 Board Liaison – To Be Appointed

A.     The Nominating Committee shall:

(1)  Consist of a minimum of three Members who be responsible to organize and conduct matters related to annual nomination activities of the IFVP;

(2)  Include an IFVP Board member to serve on the committee and act as liaison with the board; and

(3)  Include Members from two or more countries where registered members of the IFVP reside.

(4)  Their duties shall include:

  • Developing and maintaining a high level annual nominations and election plan based on the IFVP strategic vision and membership needs (revisit / update the plan annually);
  • Conducting member surveys as needed and considering industry context to identify factors that effect nominations and elections of IFVP board members;
  • Recommending for board approval priority projects that align with the strategic vision and effect nominations and elections of IFVP board members in accordance with member/industry needs;
  • Developing an execution plan for each approved project (goals/objectives, tasks, timelines, deliverables, resources required);
  • Recruiting interested IFVP member volunteers to form project teams; and
  • Ensuring each project team has a leader responsible for managing the team and providing the Board Liaison with updates one week in advance of board meetings.

(5)  All resources and expenditures for projects as mentioned above and for other needs should be estimated in advance of the commencement of any project and approved by the board.

 

Finance Committee

2016/2017 Board Liaison – Renatta Algalarrondo

A.     The Finance Committee shall:

(1)  Consist of a minimum of three Members who will be responsible to maintain a continuing review and oversight of the financial affairs of the IFVP;

(2)  Will include, at a minimum, the Treasurer, Secretary and President of the IFVP; and

(3)  Will have the Treasurer as Chair.

(4)  Their duties shall include:

  • Ensuring that required and appropriate financial reports are prepared on a timely basis and made available to the board;
  • Reviewing the accounts of the IFVP, key financial events, trends, concerns and assessment of fiscal health of the IFVP on a timely basis for regular reports to the board and making recommendations for action related to the board’s fiduciary responsibilities;
  • Maintaining an annual calendar of financial events to track based on accounting standards, the IFVP strategic vision and membership needs (revisit/update the plan annually);
  • Recommending for board approval whether the IFVP should have an audit. If so, selects and meets annually with the auditor; and
  • Ensuring sound management and maximization of cash and investments.

 

Bylaws Committee

2016/2017 Board Liaison – 2016/2017 IFVP Board Secretary

A.     The Bylaws Committee shall consist of a minimum of three (3) Registered Members in good standing, two (2) of whom shall be Directors.

B.     The Bylaws Committee shall convene from time to time and as directed by the Board, to amend the Bylaws pursuant to Section 10 of IFVP Bylaws, Rev 2, 8/05/2010.